Frequently Asked Questions
1. What will property management do for me?
2. Can I use your company to place a tenant only?
3. What about repairs? Do I have to use your Company?
4. I want to use your service. How do I get started?
5. Do you offer Homeowner Association Management Services?
6. What restrictions can we make on tenants and activities?
7. What are property owners expected to do?
8. Do you offer "Eviction for Hire" services?
1. What will property management do for me?
Possibly the most important decision in the process of renting or leasing your property is choosing the correct property manager. A good property manager can help you save time, reduce stress, save you money and make things run smoothly while your property generates cash flow and increases in value.
If you are like most owners who are considering renting or leasing their property, you probably don't know much about how that works. When you contact & interview property managers you may not know what areas are important to cover and which questions to ask.
For these reasons our management objective is the same for all clients: To achieve maximum income under constantly changing economic conditions, while increasing the property value. In view of this objective, we can offer the flexibility to tailor a management program to fit your individual needs and design of your property.
We specialize in providing the highest quality property management service. The following describes an outline of the benefits and advantages of employing Grants Pass Property Management, Inc. as your full-service, professional property management company:
- Rental evaluation of your property
- Establishing rent, security deposit and other applicable fees
- Marketing the property for rent, i.e. on-site signage, personal showings, web page, print advertising, etc.
- Screening prospective tenants including credit checks, national criminal reports, eviction records (see our sample application form)
- Preparing and signing all rental/lease documents
- Collecting rents and other fees
- Arranging and scheduling for timely maintenance and necessary repairs
- Paying selected expenses of the property
- Maintaining computerized records of income and expenses
- Disbursing finds to owners (including owner draws if necessary)
- Generating monthly computerized income/expense reports to the owner
- Represent the owner in all Landlord/Tenant relations including evictions
- Inspecting the property periodically, i.e. monthly drive-by, 90-day move in inspection, tenant move out inspection and annual interior inspections
- Recommending improvements to the property owner that would enhance its value
- Upon tenant move out get the property back in to "rent ready" condition
- Complete video of the house and grounds
Grants Pass Property Management, Inc. is locally owned and operated. We know the area and the neighborhoods in which we manage. In fact, the owners of Grants Pass Property Management, Inc. also own several rental units in the area and know first hand the trials and tribulations of property management and tenant relationships.
So when you think of a property manager call Grants Pass Property Management, Inc. and Let Us Tend To The Details.
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2. Can I use your company to place a tenant only?
… Let us handle all of the details in locating a new, qualified tenant for you. You can then manage your property until you are ready for Professional Property Management.
- We will process applications from prospective tenants:
Verify source of all income
Verify credit history
Check public records for past evictions
Verify present tenancy
Verify former tenancy(s)
Complete national criminal background check
- When a prospective tenant is approved we will:
Complete all rental agreements and other pertinent documentation
Collect all rents and deposits that are due at move in
Provide tenant instructions on how to contact you the property owner
Provide a detailed accounting to you for all finds collected.
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3. What about repairs? Do I have to use your Company?
We provide 24 hour emergency maintenance response. We use various contractors with the goal of minimizing costs, yet maximizing quality work on your property. Routine repairs will be handled and owners are notified through our accounting statement process. Should repairs exceed $200.00 then owners shall be consulted including any unusual or non-essential items. Work will be started on emergency repairs immediately even though it may exceed the $200.00 limitation and you will be advised as soon as possible. You will be notified the next business day of any serious problem that may have occurred during the night. You will receive copies of all processed work orders.
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4. I want to use your service. How do I get started?
It is as easy as calling us toll free at 1-866-476-8967 or by emailing a note to info@gpproperty.com. We can schedule an appointment to meet with you and discuss our services and the process in detail. If you reside outside of the Grants Pass area we will send to you our Management Package outlining all of the details and processes.
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5. Do you offer Homeowner Association Management Services?
Yes we do!! Our services include:
- Record keeping
Monthly and annual statements to homeowners
Monthly billing to homeowners
A/P and A/R accounting
- Attend all Homeowner Association meetings
Keep meeting notes
Notice all homeowners of upcoming associations meetings
Attend meetings other than association meetings (billed out separately)
Assemble bids for work to be done per association request/requirements
(billed out separately)
- Assist with Annual IRS Tax Return
All reports and requested data shall be supplied to the association's financial advisors
- Set up and Supply All Client Trust Accounting Materials
Including bank account set up, checks, deposits, NSF monitoring all at no additional charge
- Pay for all First Class mailings
Including association mailings and A/P mailings
- Miscellaneous
Assist with maintenance, repairs, and replacement of capital assets
Assist with insurance renewals
Assist with Annual State Non-Profit Corporation Report
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6. What restrictions can we make on tenants and activities?
The most often asked questions we get concerns pets. While allowing pets does create greater risk for the property, pets are family members for many tenants and to say "no pets", may reduce the potential rental market for your home. You as an owner do have the right to place pet restrictions on your property. Our policy is if an owner does allow a tenant to have a pet we can limit the pet according to size, i.e. small, medium or large. Certain types of pets incur greater liability for owners. As part of the documentation process at signing of the tenant we have a pet agreement signed absolving the property owner of any liability on or off the property. We do require a larger security deposit when pets are approved.
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7. What are property owners expected to do?
Owners are expected to help us keep the home safe and habitable for the tenants. At the on set of management, we will review the property for repairs that can minimize your expenses in the future, and enhance the safety of the home. Many owners find it less expensive to perform the initial repairs themselves. However our maintenance person is available to assist owners as well. You can expect some routine services to your property in order to comply with the Oregon Landlord/Tenant laws or to ensure safety and minimize future repairs. Examples of these are: chimney cleanings, clearing gutters, repairing appliances furnished to the tenancy, normal wear and tear items. Also, items such as roof cleaning, deck sealing, exterior painting, and pest extermination are some of the more costly yet occasional maintenance tasks that must be performed.
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8. Do you offer "Eviction for Hire" services?
Yes we do. It is as easy as calling us toll free at 1-866-476-8967 or by emailing a note to info@gpproperty.com. We can schedule an appointment to meet with you and discuss our services and the process in detail.
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For Information E-Mail Us info@gpproperty.com
Or come in and see us at
131 Redwood Hwy
Grants Pass, OR 97527
1-866-476-8967 (Toll Free)
541-476-8967
FAX 541-472-0614
Office Hours: Monday-Friday 9:00am-5:00pm
© Copyright 2003 Grants Pass Property Management, Inc. All rights reserved